I am looking for a way to set a checkbox field to checked via a mail merge. I would like to avoid using a macro if possible. The document I was provided has a check box form field with a bookmark named "SUBMIT". Is there a way to pass in data (CSV file) that will cause the checkbox to be checked? Perhaps a data field named SUBMIT whose value is true, etc?
If that is not doable, I was considering just passing an "X" or some character that represents a check mark and overlaying the field.
You can preview your merged documents and make changes before you actually complete the merge. Click Preview Results. Page through each merged document by using the Next Record and Previous Record buttons in the Preview Results group. Preview a specific document by clicking Find Recipient.
Yes, this should be doable using field codes. You can have an IF field display a font symbol or a graphic for True / False based on the content of a field in the mail merge data source.
For the sake of discussion, let's say the field name in the data source is "Submit". Insert a pair of field brackets by pressing Ctrl+F9 and create the IF field structure, inserting the MergeField from the mergefield list:
{ IF { MergeField "Submit" } = 0 "" "" }
Note that I'm checking for "false" because this value is predictably 0, while True might be 1 or -1.
Now position the cursor between the first pair of double-quotes and insert the "not checked" graphic or symbol. For example, you could use Word's Insert/Symbol dialog box to insert a WingDings box. Repeat for the "checked" box, using a checked symbol or graphic.
Alt+F9 to toggle the field codes back to display and test.
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