Regular Expression Rules in Outlook 2007?

Question

Is it possible to create rules in Outlook 2007 based on a regex string?

I'm trying to add a filter for messages containing a string such as: 4000-10, a four digit number followed by a dash and then a two digit number, which can be anything from 0000-00 to 9999-99.

I was using this as a regex: \b[0-9]{4}\-[0-9]{2}\b but the filter isn't working. I've tried a few other modifications as well with no luck. I wasn't able to find anything concrete online about whether Outlook even supports entering regexes into a rule, though, so I figured I would ask here in case I'm wasting my time.

EDIT: Thanks to Chris's comment below, I was able to implement this filter via a macro. I thought I would share my code below in case it is able to help anyone else:

Sub JobNumberFilter(Message As Outlook.MailItem)     Dim MatchesSubject, MatchesBody     Dim RegEx As New RegExp      'e.g. 1000-10'     RegEx.Pattern = "([0-9]{4}-[0-9]{2})"      'Check for pattern in subject and body'     If (RegEx.Test(Message.Subject) Or RegEx.Test(Message.Body)) Then         Set MatchesSubject = RegEx.Execute(Message.Subject)         Set MatchesBody = RegEx.Execute(Message.Body)         If Not (MatchesSubject Is Nothing And MatchesBody Is Nothing) Then             'Assign "Job Number" category'             Message.Categories = "Job Number"             Message.Save         End If     End If End Sub 

Answer 1

I do not know if a regex can be used directly in a rule, but you can have a rule trigger a script and the script can use regexes. I hate Outlook.

First, you have to open the script editor via Tools - Macro - Open Visual Basic Editor (Alt-F11 is the shortcut).

The editor will open. It should contain a project outline in a small panel in the top-left corner. The project will be listed as VBAProject.OTM. Expand this item to reveal Microsoft Office Outlook Objects. Expand that to reveal ThisOutlookSession. Double-click ThisOutlookSession to open the code editing pane (which will probably be blank).

Next select Tools menu | References and enable the RegExp references called something like "Microsoft VBScript Regular Expressions 5.5"

You can now create a subroutine to perform your filtering action. Note that a subroutine called by a rule must have a single parameter of type Outlook.MailItem. For example:

' note that Stack Overflow's syntax highlighting doesn't understand VBScript's ' comment character (the single quote) - it treats it as a string delimiter.  To ' make the code appear correctly, each comment must be closed with another single ' quote so that the syntax highlighter will stop coloring everything as a string.'  Public Enum Actions     ACT_DELIVER = 0     ACT_DELETE = 1     ACT_QUARANTINE = 2 End Enum  Sub MyNiftyFilter(Item As Outlook.MailItem)     Dim Matches, Match     Dim RegEx As New RegExp     RegEx.IgnoreCase = True      ' assume mail is good'     Dim Message As String: Message = ""     Dim Action As Actions: Action = ACT_DELIVER      ' SPAM TEST: Illegal word in subject'     RegEx.Pattern = "(v\|agra|erection|penis|boner|pharmacy|painkiller|vicodin|valium|adderol|sex med|pills|pilules|viagra|cialis|levitra|rolex|diploma)"     If Action = ACT_DELIVER Then         If RegEx.Test(Item.Subject) Then             Action = ACT_QUARANTINE             Set Matches = RegEx.Execute(Item.Subject)             Message = "SPAM: Subject contains restricted word(s): " & JoinMatches(Matches, ",")         End If     End If      ' other tests'      Select Case Action         Case Actions.ACT_QUARANTINE             Dim ns As Outlook.NameSpace             Set ns = Application.GetNamespace("MAPI")              Dim junk As Outlook.Folder             Set junk = ns.GetDefaultFolder(olFolderJunk)              Item.Subject = "SPAM: " & Item.Subject             If Item.BodyFormat = olFormatHTML Then                 Item.HTMLBody = "<h2>" & Message & "</h2>" & Item.HTMLBody             Else                 Item.Body = Message & vbCrLf & vbCrLf & Item.Body             End If              Item.Save             Item.Move junk          Case Actions.ACT_DELETE             ' similar to above, but grab Deleted Items folder as destination of move'          Case Actions.ACT_DELIVER             ' do nothing'     End Select End Sub   Private Function JoinMatches(Matches, Delimeter)     Dim RVal: RVal = ""      For Each Match In Matches         If Len(RVal) <> 0 Then             RVal = RVal & ", " & Match.Value         Else             RVal = RVal & Match.Value         End If     Next      JoinMatches = RVal End Function 

Next, you have to create a rule (Tools - Rules and Alerts) to trigger this script. Click the New Rule button on the dialog to launch the wizard. Select a template for the rule. Choose the "Check messages when they arrive" template from the "Start from a blank rule" category. Click Next.

Choose the "On this machine only" condition (intuitive isn't it?) and click next.

Choose the "run a script" option. At the bottom of the wizard where it shows your new rule, it should read:

Apply this rule after the message arrives on this machine only run a script 

The phrase "a script" is a clickable link. Click it and Outlook will display a dialog that should list the subroutine you created earlier. Select your subroutine and click the OK button.

You can click Next to add exceptions to the rule or click Finish if you have no exceptions.

Now, as though that process was not convoluted enough, this rule will deactivate every time you stop and restart Outlook unless you sign the script with a code signing key.

If you don't already have a code signing key, you can create one with OpenSSL.

Did I mention that I hate Outlook?

Answer 2

Microsoft Outlook does not support regular expressions. You can perform wildcard searches, although for some inexplicable reason the wildcard character is %, not *.