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So I've asked a similar question, but I thought I'd ask it more generally to get as many ideas as possible.
I have Power BI Pro. I am tasked with creating reports for hundreds of recipients, each one personalized to that specific user.
My organization will not pay out for everyone else to have Power BI enabled, although everyone will have an O365 account.
How do I share my reports created in Power BI to users without Power BI? Factoring in there are several hundred of them to produce every week by a team of 2 people.
Thanks in advance!
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Just enter their name or email address, optionally type a message, and select Send. After you select Send, Power BI sends the link via email to your recipients. When your recipients receive the email, they can select Open this report and automatically get access to the report through the shareable link.
Anyone on the Internet can view your reports, and you have no control over who sees what you've published. They don't need a Power BI license. Publishing to the web is available only for reports that you can edit. You can't publish reports to the web if they're shared with you or if they're in an app.
Right here https://docs.microsoft.com/en-us/power-bi/service-how-to-collaborate-distribute-dashboards-reports
it says
You need a Power BI Pro license to share your content, and those you share it with do too, or the content needs to be in a workspace in a Premium capacity.
But you can always just share the .pbix file locally. This doesn't use PowerBI.Com at all so you can do what you want. You should just be aware that you won't get a lot of the features like security etc.
That's the licencing terms of using Power BI. No way around it. Anything that works around this violates licencing.
Going by your other question.... you don't even need Power BI - you just want a bunch of static PDF's split by department! There are many ways to build a low cost reporting solution that spawns out PDF's, for example SSRS.
Everyone thinks Power BI is perfect for everything. It's not!! Think outside the square!
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Well you can use embed feature of powerbi. Powerbi offers api to get reports and dashboards from your account. You can call the api to get reports and dashboards,embed them in your own application and even store the report id and dashboard id in your database. Then share those reports and dashboards among your users via your own application.
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