I know this might seem like a trivial question but I can't find the answer for it to at least put my mind at peace.
If a mobile app is communication with a server then typically they sign in and they get an access token that they can use for the remainder of the session with any future request.
WHY not just pass the user name and password over HTTPS with every request instead of the access token. An access token will need to be verified with database and so is the combination of username/password. Why go through the added effort of access token if they do the same thing? I know I am missing something but I can't figure it out
The main distinction between these two is: API keys identify the calling project — the application or site — making the call to an API. Authentication tokens identify a user — the person — that is using the app or site.
They're machine-generated and encrypted, and so, are more secure than the simple, weak passwords set by humans. Unlike privileged accounts that administrators and developers often share and whose passwords are often identical across systems, tokens are unique.
An API token is similar to a password and allows you to authenticate to Dataverse Software APIs to perform actions as you. Many Dataverse Software APIs require the use of an API token.
What is an Access Token? A credential that can be used by an application to access an API. Access Tokens can be either an opaque string or a JSON Web Token (JWT) . They inform the API that the bearer of the token has been authorized: to access a particular service or services.
You are right in that an access token is verified pretty much the same way as a username and password. For the period when the access token is valid, it is pretty much equivalent to the username and password. In some cases (depending on your threat model) it may even be ok to send username and password with every request, maybe not from a mobile app, but for example in server to server requests, with appropriate controls.
However, you don't want to send the password in every request from a mobile app primarily because then you would have to store it.
The problem with a password (or with users, actually) is that they are reused. A password is a valuable target, because the same password is likely to be used on multiple services. So you exchange it for a shorter-lived access token, which, if stolen, presents less risk for your user. And you can't easily revoke a password - forcing users to change their passwords is a hassle. Revoking an acces stoken is easy.
Also it's very unlikely, but sometimes there are vulnerabilities in TLS - not very often, but there have been a few in the past years. Such a vulnerability might allow an attacker to decrypt some of the traffic sent over https, or for example there was a vulnerability in openssl a while ago that allowed attackers to extract parts of the server memory, potentially holding whatever the user(s) sent. It's much better if it's just an access token, and not the actual password.
Another point is sometimes (in OAuth flows) your app won't be allowed to even access the actual password. When your user logs in with a 3rd party identity provider (like for example facebook), they would not like your app to receive their facebook password. They just go to facebook, exchange their credentials for an access token, and you only see the token which you can verify with facebook if you want. But you never actually get the user's facebook password. Of course this is only valid when the identity provider is a third party.
I think the answer is all about the security and safety.
IT'S ALWAYS RECOMMENDED to use access tokens instead of username & password, because:
Access tokens (in most services) can be easily generated, blocked, monitored for their usage & statistics from your account, can be set as expirable, can have restricted permissions, and so on... Of course, you can delete it at all. The Username & Password is the master, who can control the access tokens.
Access tokens are safer as I said, and that is the most important thing. If you use Username & password in your web-application (or whatever) and that application is hacked (which happens so frequently), or someone views its source, or even some log-system saves the request parameters - then your user & password can be viewed by 3-rd parties and all your account can be hacked (and probably others too, where you have same user/pw). Access tokens eliminate all these risks.
About speed - I don't think that authorization with USER & PW has any significant advantage in speed.
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